Vehicle Maintenance Records Using GPS Tracking Data

"Fleet Managers are responsible for ensuring that company vehicles are serviced and maintained to operate safely, reliably and within manufactures specifications"

A Good Fleet Management Maintenance & Servicing Solution Should :

• Provide automated service reminders based on sechuled service intervals for each vehicle in the fleet.
• Service schedules should include many types of service & maintenance, and not limited to oil changes and safety check, buyt should also include tyre rotation schedules, timing belt replacements and more.
• Service schedules should be variable and based on a combination of odometer, hour meter and time.
• Each service schedule should include parts required and inspection check lists.
• Enter and Log vehicle maintenance & service data, parts used, costs, check list items
• Enter expected disposal criteria such as time, odometer or hour meter readings
• Be alerted of urgent & pending maintenance reported via pre-start check lists
• Calculate total cost of maintenance over vehicle lifecycle and per km travelled or hour operated
• Pre-empt vehicle disposal based on mean time between failure and mean time to repair

A Great GPS Managed Maintenance System will further enhance the offering by using GPS Telemetry data to:

• Provide reporting, dashboards and alerts on
•     Vehicles due for service based on odometer, hour meter or time
•     Vehicles due for disposal based on odometer, hour meter or time
•     Vehicles due for disposal based on mean time between failure
• Provide Electronic Pre-Start Check list exception data alerting maintenance issues
• Accurately Monitor Average Fuel Consumption is within vehicle specifications
• Correlate driving behaviour to fuel consumption, maintenance costs & Mean time between failures
• Correlate utilisation to maintenance costs

GPS trackers, (also referred to as Telematics Devices, AVL - Automatic Vehicle Locators, IVMS - In vehicle Monitoring Systems, IVDR - In Vehicle Data Recorders)
are devices that are fitted to the vehicles in your fleet. They receive signals from GPS Satellites orbiting the earth. The GPS information is stored within the GPS Tracker and immediately sent to an IntelliTrac server in the cloud using wireless internet over the mobile phone 2G/3G or 4G networks.

The GPS data is processed at the server and displayed on your Office PC Internet Browser or Smartphone/Tablet app as:

• Vehicle icons moving along on a map
• Easy to read dashboards of trending data
• Vehicle Movements Activity Reporting

The raw GPS data received by the server can be processed and analysed to provide many value added features such as:

• Alerts on any defined events such as leaving an area after hours
• Reminders on when services are due to Road Tax, Insurances, Regos, CTP, RUC etc need payment
• Analysis of Driving Behaviour
• Other Compliance related reporting such as electronic logbooks

The first thing you should consider when buying a GPS Fleet Management Solution for your company vehicles is the reputation of the company.
With so many companies out there supplying GPS Tracking Systems masked as GPS Fleet Management Systems, or very basic Fleet Management Systems without any telemetry data, it is important you do your due diligence to ensure the software you are evaluating, provides all the necessary functionality without making traditional assumptions which are not reliant on GPS Telematics Data.
A true GPS Fleet Management System should also manage the complete lifecycle of your company vehicles from acquisition to disposal and provide accurate reporting and reminders based on accurate GPS Telematics Data and ultimately provide fleet managers with a total cost of ownership of each make and model of vehicle in their fleet based on per km travelled or per hour used.

With so many products and software combinations, it is difficult to provide indicative costs, however there are a few factors to consider when purchasing a GPS Fleet Management Solution for your business.
Most providers will use the following pricing models:

• Buy GPS Tracker Out right without any contract, pay for a packaged sim card data, fleet management software & mapping licencing fee annually in advance.
• Buy GPS Tracker at a reduced subsidised price on a minimum 3 year contract, pay for a packaged sim card data, fleet management software & mapping licencing fee monthly in advance.
• Lease or Rent a GPS Tracker on a minimum 3 year leasing or rental contract which includes sim card data, fleet management software & mapping licencing fee monthly in advance.

Reputable GPS Fleet Management providers like IntelliTrac, are required to pay companies like Google Maps for commercial licences, and for more complex solutions we are also required to pay other mapping companies for the provision of speed limit data and other map data which is taken for granted these days.
In addition your annual or monthly subscription will also include:

• Provision of the sim card in your GPS Trackers as well as the data costs for transmission of data from the tracker to our servers
• A cost for running a cloud service to host the GPS tracking software whether it be with a reputable cloud provider such as Microsoft, Amazon or Google, of whether it be in proprietary data centres with dedicated or shared servers.
• A cost for providing support and help desk staff to answer your calls, provide training and rectify any issues if and when they occur.
• A cost for on going product development, as browsers, operating systems, mapping interfaces and other features are constantly changing and require updating to keep your service active and working at its best.
• A cost for maintaining a field service crew of technicians and account managers to be at your service as vehicles are sold and devices require removal and refit, or to provide a consultative approach to ensuring you are getting the best from our solutions.

IntelliTrac has the most flexible and Scalable fleet management software in the industry.
That's because unlike other providers focusing in specific industry segments such as small service based businesses, transport or minining, IntelliTrac has world wide experience across all market verticles. Our software can be fine tuned to meet your needs today in a simple easy to use interface and grow with you as your business grows. An online demo is a perfect opportunity to view the flexibility of our software.

The great thing about IntelliTrac is that is provided as Software-as-a-Service (SaaS). That means that there is no need to load any software on your computer and you don't even require any IT technical staff in your business.
All you need is a computer, a mobile phone or tablet that can connect to the internet running an up to date browser like Google Chrome, Firefox, Safari or Microsoft Edge.
You can even use your Android or Apple device to access key information about your fleet vehicles and today’s jobs.

IntelliTrac understands that as your business grows our software needs to be Scalable and adapt.
Our flexible and Scalable software can be massaged by our support staff to be easy to use whilst giving you access to the full range of functions and modules required as your business grows over time. Simply contact your customer services team to discuss your growing requirements at any time.

Just like using your iPhone or Android phone, at IntelliTrac our software engineers work hard to make our software user friendly and intuitive.
Actually most of our clients rarely ask for training, however when you join us we guide you every step of the way with our online one on one training program, and at the same time we customise the look and feel of your system so it does exactly what you want it to do.
We also move out of your favorites those features that you are not likely to use, making our software less cluttered.
Of course we also provide online training manuals and training videos with indexes so you can get to the topic of choice and quickly familiarise yourself.
We also have local support teams who can assist you, either over the phone, via online webinars or via email.
IntelliTrac is powerful software with lots of features which you will use as your business grows, but it’s also designed to be quick and easy to use for anyone.